Program Coordinator (16-Month Parental Leave Contract)

Closing Date: Monday April 12, 2021

POSITION SUMMARY

 

The Centre for International Governance Innovation (CIGI) is an independent, non-partisan think tank whose peer-reviewed research and trusted analysis influence policy makers to innovate. Our global network of multidisciplinary researchers and strategic partnerships provide policy solutions for the digital era with one goal: to improve people’s lives everywhere. 

CIGI has an opening for a Program Coordinator. This is 16-month contract position to cover a parental leave. Reporting to the Program Manager, the Program Coordinator is responsible for a wide range of support to the CIGI’s internal and external research teams.

 

KEY RESPONSIBILITIES

 

Support the Research Directors:

  • Provide general admin support and calendar management for Research Directors which includes: Schedule meetings and conference calls, organize travel logistics, book meeting spaces, prepare documents and other support as needed.

 

Support for Research Projects / Events

  • Participate on assigned project teams and provide support throughout the life of a project
  • Assist the Program Manager in various aspects of project coordination, tracking and reporting
  • Provide support for both in person and virtual events / projects including:
    • Liaise with Public Affairs and Events teams in the organization of workshops, conferences and other events
    • Coordinate travel, guestlists, invite emails
    • Ensure all events are added to each applicable database (i.e. Salesforce, SharePoint Calendar)
    • Prepare cheque requisition requests for vendors as needed
    • Attend event for on-site support as needed
    • Gather and ship event materials
    • Ensure all expense reports are submitted and processed as per CIGI policy for applicable staff/externals
    • Request invoices for services provided by externals as needed and as requested by the PM
  • Assist with management of fellows’ contract reviews and renewals, as well as tracking of contract deliverables, coordinating with the publications team and assisting with the peer review process
  • Responsible for onboarding (and offboarding) of fellows, maintaining an accurate listing of all CIGI fellows’, their contact information and their credentials, as well as ensuring PA has the up-to-date fellows’ information for CIGI’s website
  • Assist with grant writing and/or proposals by gathering and preparing information
  • Assist the Program Manager in preparing other financial documents and reports as required

 

Other Support:

  • Provide back-up coverage and assistance at Reception and other support, as needed
  • Ensure program documentation is organized and filed in a shared location
  • Maintain up to date Salesforce contacts for the Research departments

 

KNOWLEDGE AND SKILLS REQUIRED

  • University degree or college diploma strongly preferred
  • Proven track record with a minimum of 5 years of experience supporting a diverse team
  • Strong interpersonal and communication skills
  • Ability to work independently within a changing environment and meet deadlines
  • Self-starter and be able to be proactive and show initiative
  • Must know how to problem solve and prioritize
  • Advanced skills in Microsoft Office (Word, Excel, PowerPoint and Outlook)
  • Ability to prepare and to analyze financial documents, including project spreadsheets and budgets, as well as the ability to reconcile anticipated with actual expenditures
  • Relevant experience in NGO’s, business, government, academia, or think-tanks would be an asset
  • Knowledge of project management would be an asset
  • Must possess a high level of attention to detail

 

Interested applicants are invited to send a cover letter and resume along with salary expectations to [email protected] by April 12th, 2021. We appreciate all candidates’ applications but only those selected for an interview will be contacted.

Although currently working remote due to Covid-19, this position is based in Waterloo office and ideally the person in this position will reside in Waterloo Region in order to regularly work from and access resources at CIGI’s head office in Up Town Waterloo and interact with key team members located in that office. 

CIGI is committed to providing an inclusive, equitable and accessible environment. Our goal is to attract and retain highly talented employees from diverse backgrounds, including Aboriginal peoples, persons with disabilities and members of visible minorities. We are committed to providing accommodation to applicants throughout the recruitment and hiring process.